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Time Off Request Form

Approve leave from one place instead of a thread. Dates, working days used, type of leave, and who is covering the work.

Time Off Request Form

Approve leave from one place instead of a thread. Dates, working days used, type of leave, and who is covering the work.

Dates requested

Excluding weekends and public holidays.

Cover while you are away

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Use this template

Opens in the builder. Nothing is saved until you edit it.

Fields
14 questions
Theme
Sunset, switchable in the preview
Updated
10 August 2026

Categories

  • HR
  • HR Forms
  • Request Forms
  • Employee Forms

Ideal for

  • HR managers
  • Team leads
  • Office managers

Best used in

  • Internal HR
  • Small businesses

About this template

Leave requested in a message thread gets approved and then forgotten. This form records the type of leave, the first and last day away, the number of working days used, who is covering, and whether the person can be reached in an emergency.

The working days field matters because it is the number that goes against an allowance. Asking the person to state it removes the arithmetic argument that otherwise happens at the end of the year, when nobody can remember which Friday was a half day.

Replace the department list with your own, and add a balance field if your team tracks remaining days on the form rather than in a payroll system.

Templates are a starting point, not legal or professional advice. Where a form carries consent, medical, or contractual wording, have somebody qualified review it against the rules that apply to you before you publish.

Fields in this template

  • Your name*Short text
  • Employee IDShort text
  • Department*Dropdown
  • Manager's name*Short text
  • Work email*Email
  • Type of leave*Dropdown
  • First day away*Date
  • Last day away*Date
  • Total working days requested*Number
  • Is any of this a half day?Single choice
  • Who will cover your work?Short text
  • Handover notesLong text
  • Will you be reachable in an emergency?*Single choice
  • Anything else your manager should know?Long text

Every field can be renamed, reordered, made optional, or removed once the template is open in the builder.

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