Business Travel Request Form
Get a trip approved and booked in one submission. Destination and dates, what to book, the budget it lands on, and visa status.
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Opens in the builder. Nothing is saved until you edit it.
- Fields
- 22 questions
- Theme
- Ocean, switchable in the preview
- Updated
- 10 August 2026
Categories
- Travel
- Request Forms
- Travel Forms
- Approval Forms
Ideal for
- Operations teams
- Executive assistants
- Finance managers
Best used in
- Corporate travel
- Consultancies
About this template
A trip needs approving and booking, and those are usually two separate messages to two separate people. This form does both at once: purpose, destination, dates, what to book, the estimated cost, the cost centre, and whether it is billable.
The visa and passport expiry questions are here because they are the ones nobody remembers until the week before. A passport expiring inside six months is a problem you want to find at request time, not at a check in desk.
Replace the department and cabin options with your own travel policy, and add a currency field if your teams book across regions.
Templates are a starting point, not legal or professional advice. Where a form carries consent, medical, or contractual wording, have somebody qualified review it against the rules that apply to you before you publish.
Fields in this template
- Full name as it appears on your passport*Short text
- Work email*Email
- Mobile number*Phone
- Department*Dropdown
- Approving manager*Short text
- Purpose of travel*Dropdown
- Destination city and country*Short text
- Departure date*Date
- Return date*Date
- Are your dates flexible?Single choice
- What do you need booked?*Multiple choice
- Cabin or classDropdown
- Hotel preferenceDropdown
- Seat preferenceSingle choice
- Estimated total cost*Number
- Cost centre or client code*Short text
- Is this billable to a client?*Single choice
- Passport expiry dateDate
- Do you need a visa for this destination?*Single choice
- Frequent flyer or loyalty numbersShort text
- Emergency contact name and number*Short text
- Accessibility, dietary, or other requirementsLong text
Every field can be renamed, reordered, made optional, or removed once the template is open in the builder.
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