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Alumni Update Form

Keep the alumni register current and find out who is willing to mentor, speak, or host a placement, without a separate mailing.

Alumni Update Form

Keep the alumni register current and find out who is willing to mentor, speak, or host a placement, without a separate mailing.

What you do now

Staying involved

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Use this template

Opens in the builder. Nothing is saved until you edit it.

Fields
12 questions
Theme
Plum, switchable in the preview
Updated
11 August 2026

Categories

  • Education
  • Education Forms
  • Update Forms
  • Community Forms

Ideal for

  • Alumni offices
  • Universities
  • Schools
  • Development teams

Best used in

  • Annual data refresh
  • Mentoring programmes
  • Reunion planning

About this template

Alumni databases decay at about a fifth a year as people move jobs and drop student email addresses. A short update form sent annually is the cheapest fix, and asking for the name used while studying is what lets you match the record instead of creating a duplicate.

The involvement checklist is the real payload. Most alumni offices ask separately for mentors, speakers, and placement hosts, which means three mailings and three low response rates. Asking once, as a list with an explicit not right now option, gets you a usable pipeline from a single send.

The contact preference question reduces unsubscribes more than any amount of copy polishing, because people who choose once a year actually stay on the list. Add a giving question only if you have somewhere to route it, since mixing fundraising into a data refresh lowers completion.

Templates are a starting point, not legal or professional advice. Where a form carries consent, medical, or contractual wording, have somebody qualified review it against the rules that apply to you before you publish.

Fields in this template

  • Full name*Short text
  • Name while you studied, if differentShort text
  • Best email for you now*Email
  • Year you graduated*Number
  • Course you studied*Short text
  • EmployerShort text
  • Job titleShort text
  • Where are you based?Short text
  • LinkedIn profileWebsite
  • Would you be open to any of these?Multiple choice
  • Anything you would like us to share in the alumni news?Long text
  • How often would you like to hear from us?Single choice

Every field can be renamed, reordered, made optional, or removed once the template is open in the builder.

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